5 Game Day Strategies to Gain Wins in Your Ministry

If you’re looking for wins in your ministry, here’s how to team up, gear up, and get ready to play.

Church services are like game days for ministry. We’re playing to help children grow in friendship with Jesus! Every week, God invites us to help reach the kids in our churches, our outreach programs, our classes, and our events. So let’s play as though it’s for the championship trophy and not just backyard batting practice. Here are key factors in building a ministry team that’s equipped to win.

Game Day Strategy #1: Win With a Functional Team

Often when we think of the “important part” of Sunday programming, we think of great lessons. But the lesson portion of any children’s ministry class is really only part of the big game. What’s happening when kids first arrive, get ready for class, transition, and depart is just as important as what’s happening when the lesson is underway.

It’s been said that more learning is caught than taught, and there’s a lot of truth to that. The non-teaching times in children’s ministry play a critical role in how appealing and relational your overall ministry is to families—and you need a team that understands this and is ready to gear up every Sunday.

Take time to evaluate your environment as well as your team using the following questions. If you have no answer or an unsatisfactory answer for any of these, then you’ve identified where to begin working. And that knowledge is powerful!

• Who greets families in the parking lot as they arrive?
• What happens when a first-time guest arrives?
• Who escorts families and kids to the correct room?
• Are age-appropriate activities available for kids when they arrive?
• Are rooms clean right now? Are they cleaned and tidied regularly between services and weekends?
• Do team members greet kids and parents by name when they arrive?
• When everyone leaves at the end of the service, whose role is it to clean up the room, sort toys, and put away supplies?
• Who sets up the rooms for next week’s activities?
• Who prepares the crafts, activities, stages, or props for next week?
• Who follows up with guests during the week?
• If someone new signed up to serve on your team next week, how would you background check and train the person and where would you place him or her?

Extra Point

Opening activities for kids (self-directed or leader-led) are a great way to relationally connect team members with kids. Having a variety of things ready for kids to do helps them transition into class time more readily and also provides a way for social interaction to occur naturally between kids and adults. Active games, table activities, and learning centers that relate to the lesson or theme also help kids retain the information you’re teaching. The more adults you can invite into your opening activities, the more opportunities you have to make relational connections with kids.

Group’s Simply Loved curriculum has Opening Options built in to every lesson! Each activity uses the same simple supplies in fresh and creative ways. Find out more about Simply Loved here!

Game Day Strategy #2: Win With the Right Equipment

Your team needs the right equipment to win on game days. You must ensure children’s safety while providing for their spiritual training and teaching in an environment that attracts kids and families. And that requires investment and resources.

Forward-thinking churches know that the single greatest investment they’ll make each and every week is in their children’s and youth programs. After all, where will the church be if we don’t invest in the next generations? Kids who don’t like attending church services, who feel forced to go, or who remain disconnected from the volunteers will grow into adults who don’t attend church.

Flourishing and growing churches are intrinsically unique, but one common thread remains the same: They all invest financially in their children’s ministry. They don’t ask the children’s team members to buy their own supplies or do their own fundraising. Healthy churches know to set budgets, and prioritize what and where funds are spent. One of the foremost goals of any kid-friendly church is to ensure that the children’s ministry is supported financially and has all the resources needed to play and succeed.

Extra Point

Remember this:

A great team with the wrong equipment loses.

A disjointed or under-supported team with the right equipment loses.

A great team with great equipment can win.

Game Day Strategy #3: Win With a Game Plan

A game plan is your organized vision for what happens during classes. This includes but isn’t limited to the lesson plan. The lesson is what you’re teaching on a specific day; it’s an important piece of the bigger picture. A game plan is a document that maps out the entire day from the first volunteer’s arrival to the last child’s exit. This “bird’s eye view” fills in the details and logistics, assigns all the volunteers, and provides a methodical approach that cultivates ministry growth and sustainability over time.

Extra Point

Talent isn’t a substitute for a game plan. Oftentimes, churches seeking a children’s ministry leader will look for someone with talent as an entertainer, an educator, or even a super-talented communicator. But talent alone simply can’t replace having a game plan that has details pinned down for the day. One organized and mapped-out day leads to another, which leads to another, and…you get the idea.

Game Day Strategy #4: Win With Consistent Practice

It takes consistent practice, with full team participation, to build a championship team.

So how do you build strong teams? You train them, and they must practice as a team. Your team members must get to know each other. They need to know one another’s strengths and talents. And as a leader, it’s important to learn more about the people on your team and what resources and gifts they bring. This only happens when teams get together outside regular services to meet, plan, and socialize.

It’s hard, however, to get volunteers to show up for meetings. People have busy schedules, they’re already giving their time in the ministry, and often they have other meetings or obligations. So how do you find ways to meet and train? How do you get volunteers there?

The best way is to get creative in planning meetings so people want to show up. While it takes planning, preparation, and more work for leaders, the payoff is well worth it. You’ll have strong, healthy team members who are happy to help and happy to attend meetings because they enjoy them. Throw in good food, and you’ll attract even more!

Use Themes

One creative idea to spice up your team trainings is to anchor in a theme. Center the food, décor, and training points around that theme. A Mexican fiesta is way more inviting than a room full of folders and paperwork. Instead of a holiday planning session, why not try a Christmas in July party instead?

Get Out of the Church

Another way to grow training attendance is to have meetings somewhere other than at church. Family time is important, so find a pizza parlor or family-friendly venue and book it for your next meeting. Invite spouses and kids to come along. You can still communicate to your team, and you’ll give everyone a chance to get to know the families of those they serve with. Plan your agenda, communicate whatever you can in writing, and use your actual meeting time for only the most important discussion topics.

Extra Point

One valuable piece of advice a volunteer gave me many years ago was this: “Announcements can be made on paper. Don’t use our meeting time to make announcements. Use meeting time for stuff I can’t read about. I’m a busy guy.” That comment always stuck with me. A good handout includes a calendar, announcements, upcoming events, team assignments, and any other important logistics you want your team to have in-hand.

Game Day Strategy #5: Win By Keeping Score

What’s a win? Well, first, you have to define what a win is for your ministry and your team. For some, a win might be having the lesson start on time. For others, a win may be based upon how many first-time faith commitments happen. You’re the one who can define what a win looks like for your ministry. Talk with your senior pastor, church leaders, and parents to find out what the wins are for your church, and then decide how you’ll measure the outcomes.

Extra Point

Keeping score is essential. How will you know if you’re succeeding if you don’t have measurable outcomes and goals to assess things? Each week, healthy churches chart their growth and measure their failures. They aren’t afraid to confront issues and say, “What do we need to change?” Don’t be afraid to honestly evaluate and score your team, programs, lessons, everything.

Get Out There and Play to Win!

There are things we do in children’s ministry that are just for fun. Kids like to have fun, and so do adults. It’s okay to have fun at church; in fact, healthy churches always have fun built into their programs throughout the year. Fun is part of children’s ministry—but it’s not the only focus. Our primary focus is investing in kids’ spiritual growth through our regular services.

When it’s game day, there’s one goal, one objective, and one target: To win the game based on what you’ve defined as a win.

So get out there, and play to win!

Sue Kahawaii has served kids for decades as a children’s pastor, outreach director, community advocate, and speaker both nationally and internationally. She is currently the director of Champions Foundation in Bellevue, Washington.

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