Budgeting and fundraising. Yeah, we know. It’s not our favorite part of VBS either. But having a well-planned budget is one of the keys to a successful VBS and the first step to VBS fundraising.
Determine your starting budget.
If you haven’t been given a budget by your church leadership, take a look at what you spent last year (or the year before) and use that as your starting point.
Next, add up what VBS will cost.
To keep it simple, you can break VBS into 4 basic buckets:
- Decorating – backdrops, paint, hanging supplies, etc.
- Per-kid resources – these are items that you want to send home with each kid.
- Volunteer resources- this includes things like staff t-shirts and volunteer appreciation items.
- Program resources – station resources, registration resources, etc.
To determine your overall program costs, look for a Master Supply List in your VBS kit.
Compare your starting budget and estimated cost to determine the amount you need to fund raise.
Now, here’s some creative tips to make VBS fundraising successful…
VBS fundraising (and tips) for awesome decorations:
- VBS decorating is all about thinking outside the box…and then using the box as your prop! Keep things like boxes, packing paper and poster tubes on hand to become masterpieces on your set!
- Ask your congregation members to donate or lend items that match your theme. For example, for a Rocky Railway VBS have people lend their Christmas trees to you so you can create a mountain scene!
- Check with your local hardware store to see if they offer discounted rates or supplies. Be sure to recognize them for their generosity!
Raising funds for your per-kid VBS resources:
- Invite congregation members to “sponsor” children by contributing a per-child amount.
- Charge a per-child registration fee for VBS. Give discounts to families who register more than one child.
- Invite other church groups to “sponsor” a crew or resource. For example, if you have a prayer ministry, they could sponsor the Watch for God Wristbands.
Fundraising for VBS program & volunteer resources:
- Collect a VBS dedicated offering to cover expenses.
- Ask your congregation members to donate or lend items for your VBS stations.
- Reach out to local grocery and office supply stores who might offer discounted rates and supplies.
- Invite congregation members or groups to sponsor snack for one day.