Championship Volunteer Teams


Volunteer Leadership Tips: Using winning sports
strategies to build a championship volunteer team.

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Some ministries work like a track and field team — lots of
specialists doing their own thing with competence. One person’s
success doesn’t necessarily depend on the help of another. Other
teams operate like a professional bicycling team. Everyone pulls
together to make the star look great. Lance Armstrong may’ve won
the Tour de France, but it took a team of other guys willing to
work for him to make it happen.

Personally, I hope my ministry team functions like a football
team. Like ministry, football can sometimes be a little brutal, but
for a football team to be successful, everyone must work together
on the same play and on the same count. Everyone moves in the same

And when it works, it’s a beautiful thing to watch and a
beautiful thing to be a part of.

When I moved into a new ministry position a few years ago, I was
ready for team ministry; I just wasn’t playing the same game as
everyone else on the field. Needless to say, my first season with
my new team was painful. By learning the following winning
strategies, though, we’ve finally moved into championship

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Team Philosophy
Before a player signs with a team, he or she wants to know
something about the team’s philosophy. Does the team like to throw
the ball more or run with it? Do they like to blitz? Are they
willing to take a big risk for a big score, or do they prefer the
long, steady drive approach?

The mission is clear: Win! How winning is accomplished is
different for every team. To be a successful player takes more than
talent. It takes understanding the mission and style of the

With your team, let all your players know what kind of team
they’re joining when you recruit them. Have a clear mission
, and develop a set of core values for your ministry. Let your team
know what your ministry non-negotiables are. Talk openly and often
about what you do and don’t do, and why. There are many great ways
to do children’s ministry. Not all of them will line up with what
you hope to accomplish at your church. Do what you do with a
purpose, and don’t do what you don’t do if it doesn’t line up with
your mission, vision, and values.

Honored Players
I don’t remember the name of a single center or left tackle from
my youth. Big name players such as Boomer, Deon, Emmitt, and Elway
wouldn’t be famous, though, if not for many players who never even
touched the ball or made the highlight film. These players just
work for the good of the team — day in and day out.

For team ministry to work, you must convey the importance of
every player on the team. For example, we have a wonderful ministry
partner who comes in the middle of the week to make copies and put
things in their place for our elementary program. That weekly act
of service goes unnoticed most of the time, but we’d have (even
more) chaos on Sunday morning if she didn’t serve us this way. We
have many people who “only” sit and rock babies or “only” have a
handful of kids for a small group. A handful of people take the
handoff and get the applause, but every single player on the team
is part of something special. Something holy. That’s the “only” way
we can win.

Taking a Knee
For optimum performance, the professionals know you can’t be great
at everything, and rest is vital for good performance. I think the
point for ministry is clear. Fill ministry positions based on gifts, graces, talents, and likes and dislikes
– not simply on availability. And give ministry partners breaks.
Give time off even when it’s not asked for. As important as it is
for kids to see familiar faces every week, your team members’
health is equally important for the long-term effectiveness of your
team. Every player needs to “take a knee” occasionally.

Special Teams
Football special teams are players who show up for one play and
then are on the sidelines again. Oh, but that one play! Something
special is about to happen! They may return a kickoff to position
the regular players for an easy touchdown. Special team players
spend a lot of time on the sidelines, but they’re ready at a
moment’s notice to step up to the task.

We see special teams at our church in a wonderful way in late
July or early August — vacation Bible school! Last summer more
than 200 special teams players came out for training and then
transformed our church into a miniature world where kids were
spellbound for a week. Children came face to face with God, then
things got cleaned up, and the special teams players left the field
for our regulars. There are many other places where one-time or
short-time ministry happens. These are great places to recruit
those partners who maybe can’t be there every week but still have a
lot to contribute.

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Huddle Time
While playing sandlot ball as a child, the most sophisticated play
we had was “first run this way and then run that way.” But we still
huddled up to plan the next play. On the college and professional
levels, the information passed along in the huddle goes a lot
deeper. Not only are the plays more complicated, but players pass
on vital tips about opposing players that could help the team. The
huddle also gives players a chance to connect with one another.
Many times players hold hands in the huddle as a way of connecting
and showing solidarity.

Don’t neglect huddle time for your team. Talk, pray, laugh,
and cry together. As a coach, this time can be valuable for many
reasons, not the least of which is so you know when to have a
player take a knee. Huddle times help your players see that they
really are part of a team and that you care about them. Without
huddles, team members are much more likely to feel as if they’re
being used to fill a gap and aren’t a vital part of the team.

The Playbook
Modern professional sports teams have a huge number of plays they
must memorize for each game. Players study and dog-ear their
playbooks and often refer to them as their “bible.” We also have a
playbook, which when studied and dog-eared, will be the single
biggest tool for our team. Let’s be sure everyone stays familiar
with our Bible.

Midfield Prayer
Some think it’s just for show; many don’t understand it; but I
always enjoy the camera shots of midfield after a game. Almost
always, there’s a gathering of Christians from both teams who meet
in the middle to pray. Your team will cause everyone to sit back in
awe when they see you praying together.

The third string nose tackle who never gets in the game or even
once gets his name mentioned on television all season still gets a
Super Bowl ring if his team goes all the way. When you celebrate
and congratulate, don’t leave anyone out. Include anyone who played
a part in your victory, no matter what part they played. Remember
those who are on the sidelines cheering you on, too.

All-Star Coach
The best teams have coaches who know their players’ strengths and
weaknesses, and those coaches motivate their players to use their
gifts. Great coaches don’t beg or manipulate. When
it’s time to take credit, they give it away, and when it’s time to
cast blame, they take it upon themselves. They shine the spotlight
on others.

Tim Miller is a children’s minister in Hamburg, New York.
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