Deal With It


When volunteers quit, flake out, or just can’t get

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Confession time: Fantasy football is one of my guilty and more
nerdy pleasures. I’m a 37-year-old, mortgage-paying father of three
who loves nothing better at the end of a long day than to fire up
my laptop and check my fantasy roster.

I know — grown men pretending to be the general managers of
imaginary sports franchises is reason #53,024 that America is
losing its competitive edge in the global market. And I admit it;
it’s a nerdy pastime.

What attracts me to the game? It’s volunteer management with
instant gratification. It’s an escapist daydream that airbrushes
away the messiness that comes with leading people. There’s never a
volunteer shortage. If a player breaks an ankle, you bench him and
sign his replacement off waivers. Fantasy football league players
are rarely MIA on a Sunday morning. Players don’t squabble with
others on your imaginary roster. They can’t quit or decide on
Sunday at 8:30 a.m. that they’d rather have brunch at the beach
than teach children.

So if you catch me obsessively tweaking my fantasy roster, you’ll
forgive me.

Kids love our Sunday School resources!

Gratefully, though, life operates nothing like fantasy football.
Instead of calling us to steward columns of sanitary stats, God
offers us the privilege of dealing with the messiness of leading
people — wonderful people made in God’s likeness. People who
occasionally demonstrate levels of chaotic behavior only normally
found in a tied burlap sack of angry ferrets. Perhaps we’re
unprepared to deal with our volunteers’ quirks and shortcomings
because we buy into the illusion known as “Sunday best.” We see
shiny volunteers and assume their lives are as sharp as the pleats
on their pants.

Recruiting as Jesus Did

But as the hymn states, each of your volunteers came to Jesus
“Just as I am.” Friend, if that’s how they come to Jesus, they
aren’t coming into your ministry any better. So let’s set aside our
fantasies and learn how to deal with it when our volunteers quit,
flake out, or just can’t get along.

When Volunteers Quit

Fewer words have the power to torpedo a children’s minister’s mood
faster than a phone call or email with the words “I quit.” A
volunteer’s abrupt departure forces you to reprioritize your week;
now you have to find a substitute for the weekend and a long-term
replacement. The briefest volunteer tenure I ever encountered was a
woman I recruited on a Tuesday who quit that Friday. Her criminal
background check hadn’t even cleared before she bailed on the
ministry, but I was sure she was guilty of having the attention
span of a fruit bat.

I’ll admit. I was too busy judging her lack of follow-through to
try to understand what was behind the sudden reversal. I later
learned the woman was in an abusive marriage. I suspect her husband
lost his cool when he learned his wife was about to build a
stronger connection to the church.

The truth is that volunteers quit for a number of reasons, and
irresponsibility is only one of several possibilities. Remember —
just like the children you serve, you only encounter your
volunteers for up to three of the 168 hours that make up the week.
Odds are you’re unaware of the marital struggles, emotional or
mental health issues, financial pressures, or parenting challenges
your volunteers face.

Teacher's Survival Kit

False Marketing — Volunteers also quit because they
underestimate the commitment involved with their volunteer post.
Perhaps they believed the recruiting pitch: “It’s not hard” or
“It’ll only take a few minutes to prepare.” But when false pitches
give way to the actual demands of ministry, some volunteers feel
justified walking away.

Disorganization — Volunteers quit for another
surprising reason. The children’s ministry is run with a level of
chaos that your volunteers imagined was only possible in a sack of
angry ferrets. Volunteers quit organizations that are poorly run,
uninspiring, and devoid of community.

And yes, volunteers quit because they’re irresponsible.

So when a volunteer fires off the words “I quit,” your first duty
is to discern why he or she is stepping down. Take a deep breath
and set aside your frustrations. Resist the urge to judge. Instead,
ask probing questions to understand why the volunteer is unwilling
or unable to go on. Remind your volunteer of the commitment he or
she made. Help your volunteer articulate the exact source of
frustration, and both of you brainstorm a solution.

If the volunteer insists on stepping down, ask the person to
continue for two weeks so you can find a replacement. If you
discover that the person needs personal support, help provide the
appropriate pastoral or professional care.

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Children's Ministry Magazine

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