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Volunteer kneels down to assist two young girls at her Fall Fest station.
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The Ultimate, Hidden, Deepest Secret to Recruiting for Your Fall Fest!

What’s the secret to recruiting for your next fall fest?


It may sound basic, but the ultimate, hidden, deepest secret to recruiting for your fall fest comes down to this: If you want volunteers, you have to ask.

Asking is the step missing in most recruitment efforts. We’ll announce a need, create bulletin boards, post sign-up sheets, and even show snazzy commercials during worship services. But we don’t look potential team members in the eye and ask, “Will you help?”

If you settle for publicizing your event in the hope that publicity will generate team members, you’re going to be disappointed. People will hear announcements all day long and think, “Someone should do something about this.”

Not until you ask for a personal response will they add, “And maybe that someone is me.”

Here are four steps to take in recruiting from Group’s awesome Fall Fest Event Kit team. Do these and you’ll not only have the people you need but also have the right people in the right roles.

Step 1: Fill out the key leadership roles first.

Find people to head Outreach, Setup, Experience, and if you like, Preschool Activities. Please don’t skip this step or think that you’ll be able to go back and slide those key Leaders into place. Start here. Once those four people are on board, they’ll help recruit, too, but you’re the public face of your fall fest. Keep recruiting to support the efforts of your Leadership Team.

Step 2: Pick the low-hanging fruit first.

When you’re starting to recruit, you want to gather momentum and recruit folks who are likeliest to sign up. Go after these groups: children’s ministry workers, parents, grandparents, volunteers in helping ministries, and the youth group. Some of these folks won’t have the specific skills you know you’ll need, but not every job requires specialized skills.

Step 3: Identify uniquely gifted individuals.

With your Leadership Team, look at all the things to do at your fall fest. See if any names come to mind of people who would shine in specific roles. Don’t worry about whether or not the people you identify have volunteered in the past.

Don’t rely on your memory alone. Read through the church telephone directory line by line with your Leadership Team, prayerfully considering each person. Ask God to lead you to the people he wants to be involved.

Step 4: Remember to say thank you!

You couldn’t do it without your team members, so tell them that! How you go about saying thank you goes a long way toward motivating team members to help with your next event.


Start off strong with great volunteers, and your fall fest will be a blast.

If you are looking for a fun Halloween alternative, take a look at this fall fest event. Your next fall festival can be much more than games, costumes, and candy.

What do you have planned for your fall fest? Let us know using the comment section below!

For more great ideas like this in every issue, subscribe today to Children’s Ministry Magazine!


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