Helpful Planning Timeline for Your Christmas Program


File 000803361128It’s the start of
November, and, if you’re anything like me, Christmas plans are now
officially underway! I know many of you are starting to think about
putting on a Christmas pageant this year (if you haven’t begun
already!). If you’re just starting to map out how to put on the
best Christmas pageant ever, we want to help! Here is a sample
timeline to help you. Feel free to copy this, make changes, and let
it help guide you to success.

------------- | For more great articles like this, subscribe to Children's Ministry Magazine. | -------------


Start Now!

*Decide which program to use ( has some great

*Work with your church leadership team to select a date for the
performance as well as a budget.

sunday school

Kids LOVE these Sunday School resources!
Check 'em out and see why so many children's ministries around the world are having success with Group's products!

Six Weeks Before the Event

*Put information in your church’s newsletter or bulletin.

*Send an email or personalized email invitation to the families
in your church, inviting them to participate in this family event
and to invite others.

*Hang posters around your church and community.

*Send fliers home with kids.

*Add information on your church’s website.

*Have families spread the word.

*Reserve rooms in your church for scene rehearsals, one large
room for the performance (if not doing it during a normal service),
and one snack-friendly area for the cast party.

*Enlist your team: Cast Party Caterer, Registration Team Members
(if your program needs these), Assistant Directors (to help with
different scenes and other duties), Sound Tech, Photographer
(you’ll want to get parents’ approval first), Costume Designer, Set
Designers, and Actors!

Five Weeks Before the Event

*Hold an introductory meeting to cast your vision for the

*Meet with your team to discuss duties.

*Read through the entire script with your team.


Four Weeks Before the Event

*Give the script to the Sound Tech, the Assistant Directors, and
the Actors.

*Set rehearsal dates.

Three Weeks Before the Event

*Continue to hold rehearsals.

*Make a press release to send to local media.

*Have the Costume Director come in with costumes to try on.

*Check in with the Set Designers.


One Week Before the Event

*Contact your Cast Party Caterer to ensure food and drinks are
on track for the party.

*Hold a dress rehearsal in the area where you’ll be performing
(make sure to invite the Sound Tech).


Day of Event (Sample Schedule)

4:00 pm

*Arrive at the church.

*Assistant Directors set up backstage area.

*Complete any setup in the performance area.


5:00 pm

*Sound Tech, Costume Designer, and Set Designers arrive. Do a
quick sound check in the performance room with Assistant Directors,
along with checking the set props and any last-minute costume

*Cast Party Caterer sets up the snacks for the Cast Party.

*Registration Team sets up the registration area (if need


5:30 pm

*Particpants arrive, register, and go backstage.


6:00 pm

*One last practice!


7:00 pm

*Actors take their props to the performance area and sit in
their assigned areas.

*The program begins!


8:00 pm

*Cast Party, photos (optional), and celebration!


Of course, if you want a super-easy, and highly entertaining
Christmas musical, we’ve got you covered! Bethlehem
is the fun, instant Christmas play starring families!
You’ll go from rehearsal to cast party all in one night! It’s a
blast and so, so simple. Make sure to check it out!

What’s your favorite Christmas play you’ve ever done? Let us
know using the comment section below!


About Author

David Jennings

David has served kids around the world for the majority of his life. From Texas to Romania, he has followed where God has led him. Most recently, he served for six years as a children's director in the great state of Alabama before moving to Colorado to work for Group as an associate editor.

Leave A Reply